Privacy Policy

Introduction


We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.

By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

Definitions


means companies related by common ownership or control. They can be financial and non-financial companies.
means information about all of our users or specific groups or categories of users that we combine together so that it no longer identifies or references an individual user.
means GetRentr, the company responsible for the use and processing of Personal Information.
means companies or persons not related by common ownership or control (i.e. non-affiliates) or other unrelated individuals. Third Parties can be financial and non-financial companies, or persons other than you and GetRentr.
means information (which may include sensitive information) relating to a living individual who is or can be identified either from that information or from that information in conjunction with other information that is in, or is likely to come into, the possession of the Data Controller.
means the GetRentr website at https://getrentr.com/ and GetRentr native apps on Apple iOS and Google Android platforms.
means all registered individuals on the Platform. This includes Users who use the Platform for free and those who have paid a Subscription fee. Users can include Landlords, Property Managers, Estate Agents, Tenants and Service Providers.
means a registered User using the Landlord portal of the Platform.
means a landlord of a tenant who has not registered with GetRentr and who has not agreed to the GetRentr Terms and Conditions and Privacy Policy.
means a registered User using the Tenant portal of the Platform
means a tenant of a Landlord user who has not registered with GetRentr and who has not agreed to the GetRentr Terms and Conditions and Privacy Policy.
means any service acquired or purchased on the Platform such as tradesman services or insurance.
means any fault which threatens further harm to persons or property
means any repair which falls outside of "Emergency repair"
means any periodic service requiring certification for compliance, such as, but not limited to, Gas Safety Certificates, Electrical Safety Certificates, etc.

Collecting Personal Information


We may collect, store and use the following kinds of personal information:

  1. information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths);

  2. information that you provide to us when registering with our website (including your email address and contact number);

  3. information that you provide when completing your profile on our website (including your name, profile pictures, gender, date of birth, relationship status);

  4. information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);

  5. information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);

  6. information relating to any purchases you make of our services or any other transactions that you enter into through our website (including your name, address, telephone number and email address);

  7. information that you post to our website for publication on the Internet (including your name, your profile pictures and the content of your posts);

  8. information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication);

  9. any other personal information that you choose to send to us;

Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

Using personal information


Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

We may use your personal information to:

  1. to enable you to access and use the Platform;
  2. to enable you to communicate with other Users;
  3. enable your use of the services available on our platform;
  4. supply to you services purchased through our platform;
  5. send statements, invoices and payment reminders to you, and collect payments from you;
  6. to send you service, support and administrative messages, reminders, technical notices, updates, security alerts, and information requested by you
  7. send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter);
  8. provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
  9. to operate, protect, improve and optimize the Platform, GetRentr's business, and our users' experience, such as to perform analytics, conduct research, personalize or otherwise customize your experience, and to provide customer service;
  10. to help create and maintain a trusted and safer environment on the Platform and Services, such as detection and prevention of actual and potential fraud and other harmful activity, conducting investigations and risk assessments, enforcing our Terms and policies, verifying the address of your listings, verifying any identifications provided by you (including by comparing the photo on that identification to another photo you provide to us), and conducting checks against databases and information sources (such as but not limited to public government databases) for fraud detection and prevention, risk assessment and harm prevention purposes. In this regard, we may do any or all of the foregoing with or without further notifying you;
  11. to send you marketing, advertising, and promotional messages and other information that may be of interest to you, including information about GetRentr, our services, or general promotions for partner campaigns and services. You can unsubscribe or opt-out from receiving these communications in your settings (in the "Account" section) when you login to your GetRentr Account;
  12. to administer referral programs, rewards, surveys, sweepstakes, contests, or other promotional activities or events sponsored or managed by GetRentr or our Third Party business partners; and
  13. to comply with our legal obligations, resolve any disputes that we may have with any of our users, and enforce our agreements with Third Parties.

If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.

Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website.

We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.

You confirm that if you invite other users to connect with you on GetRentr using their email address that you have permission to use their email address for these purposes.

Disclosing personal information


We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.

We may also publish, disclose and use Aggregated Information and non-personal information for industry and market analysis, demographic profiling, marketing and advertising, and other business purposes.

You acknowledge, consent and agree that GetRentr may access, preserve and disclose your account information if required to do so by law or in a good faith belief that such access, preservation or disclosure is reasonably necessary (a) to respond to claims asserted against GetRentr; (b) to comply with legal process (for example, subpoenas and warrants), including legal process associated with national security and law enforcement; (c) to enforce and administer our agreements with users, such as the Terms of Service and this Privacy Policy; (d) for fraud prevention, risk assessment, investigation, customer support, product development and de-bugging purposes; or (e) to protect the rights, property or personal.

We may also disclose your personal information:

  1. to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
  2. to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

We will use commercially reasonable efforts to notify users about law enforcement requests for their data unless:

  1. providing notice is prohibited by the legal process itself, by court order we receive, or by applicable law; or
  2. we believe that providing notice would (a) be futile, (b) be ineffective, or (c) would create a risk of injury or bodily harm to an individual or group, or (d) create or increase a risk of fraud upon GetRentr's property, its Members, the Platform, Application, or Services (collectively, "Risk Scenarios").

In instances where GetRentr complies with legal requests for user data without notice to the user for the reasons described above, GetRentr will use commercially reasonable efforts to notify that user about the request after the fact if we determine in good faith that we are no longer legally prohibited from doing so and that no Risk Scenarios apply.

Other people's Personal Information


As a Landlord User, you may invite a Tenant User to a Property. We will require this Tenant's name and email address in order to bring them onto the GetRentr platform.

Similarly, as a Tenant User, you may invite a Landlord User to the platform in order to set up a property and begin communications. We will require this Landlord's name and email, and the rented property's address and postcode in order to bring them onto the GetRentr platform.

This information will be held without the Subject's consent for a reasonable period of time while we process the invitation and give the user the option of agreeing to our Terms and Conditions. Users and contact information gathered in this way will be excluded from promotional marketing.

When creating a Tenancy on the GetRentr platform, we provide an opt-in that allows Landlord Users to assert that their tenancy agreement has a provision which protects all Tenant information under the Data Protection Act 1998. If this assertion is made, this will allow Service Providers to request Tenant information for non-emergency repairs.

Booking Services on the Platform


If you book a trade service through the Platform you consent to allow GetRentr to pass on the contact details of all Landlord Users and Tenant Users and information about the Property to our Service Provider partners in order that they may contact you to discuss the details of the Service request.

Inactive Tenants' details will not automatically be not be passed on. They will however be anonymously displayed to the Service Provider as a person at the property who exists but whose information is protected.

In the event of an Emergency repair required at the property:

  1. If an emergency repair needs to be carried out and the Landlord User will not be at the property at the time of the call out, Service Providers may request contact details of both Tenant Users and Inactive Tenants at the property for the purpose of arranging the attendance. Inactive Tenant's details will be requested over the phone by the Service Provider.

In the event of a Non-Emergency repair or Inspection:

  1. If the Landlord User has a clause in the Tenancy Agreement that states when and how their Tenants' details will be given out under the Data Protection Act 1998, and that this includes the purposes of Service Providers carrying out inspections, then this will be recorded within the GetRentr app. Service Providers will be informed if this clause exists within the Tenancy Agreement, and Service Providers will accept these details from the Landlord User.
  2. If the Landlord User does not have this clause in the Tenancy Agreement, Service Providers will not accept the contact details of Inactive Tenants from the Landlord User. Service Providers will only have access to Tenant Users' information. If there are no Tenant Users at the property, the Service Providers will only make arrangements with the Landlord User.

In all cases, Landlord and Tenant information will be kept by the Service Provider for a reasonable amount of time for billing, to carry out the Service and an option for Feedback and Complaints procedure. This will not constitute an opt-in for marketing purposes.

For further information for Landlords and Tenants under the Data Protection Act 1998, please see https://ico.org.uk/for-the-public/housing/landlords

International data transfers


Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.

Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America.

Personal information that you publish on our website or submit for publication on our website may be available, via the Internet, around the world. We cannot prevent the use or misuse of such information by others.

You expressly agree to the transfers of personal information described in this section.

Retaining personal information


This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

Notwithstanding the other provisions of this Section, we will retain documents (including electronic documents) containing personal data:

  1. to the extent that we are required to do so by law;

  2. if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and

  3. in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Security of personal information


We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

All electronic financial transactions entered into through our website will be protected by encryption technology.

You acknowledge that the transmission of information over the Internet is inherently insecure, and we cannot guarantee the security of data sent over the Internet.

You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

Amendments


We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

We may notify you of changes to this policy by email or through the private messaging system on our website.

Your rights


You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

  1. the payment of a fee (currently fixed at £10) and

  2. the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold personal information that you request to the extent permitted by law.

You may instruct us at any time not to process your personal information for marketing purposes.

In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

Third party websites


Our website includes hyperlinks to, and details of, third party websites.

We have no control over, and are not responsible for, the privacy policies and practices of third parties.

Updating information


Please let us know if the personal information that we hold about you needs to be corrected or updated.

Cookies


Our website uses cookies.

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

We use both session and persistent cookies on our website.

We use cookies on our website to recognise a computer when a user visits the website, track users as they navigate the website, enable the use of a shopping cart on the website, improve the website's usability, analyse the use of the website, administer the website, prevent fraud and improve the security of the website, personalise the website for each user and inform our recommendation systems.

Most browsers allow you to refuse to accept cookies; for example:

  1. in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";

  2. in Firefox (version 36) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and

  3. in Chrome (version 41), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.

Blocking all cookies will have a negative impact upon the usability of many websites.

If you block cookies, you will not be able to use all the features on our website.

You can delete cookies already stored on your computer; for example:

  1. in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so on Microsoft's help pages );

  2. in Firefox (version 36), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and

  3. in Chrome (version 41), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".

Deleting cookies will have a negative impact on the usability of many websites.

Data protection registration


We are registered as a data controller with the UK Information Commissioner's Office.

Our data protection registration number is ZA119280.

Our details


This website is owned and operated by GetRentr Limited.

We are registered in England and Wales under registration number 09546202, and our registered office is at 2 Weavers Way, London NW1 0XE.

Our principal place of business is at 2 Weavers Way, London NW1 0XE.

You can contact us by writing to the business address given above or by email to support@getrentr.com.

Licenses & Attributions


  • Contains public sector information licensed under the Open Government Licence v3.0 .
  • Contains OS data © Crown copyright and database right 2017
  • Contains Royal Mail data © Royal Mail copyright and database right 2017
  • Contains National Statistics data © Crown copyright and database right 2017

Third Party Trademarks


Apple, the Apple logo, iPhone, and iPad are trademarks of Apple Inc., registered in the U.S. and other countries. App Store is a service mark of Apple Inc.

Google Play is a trademark of Google Inc.

AXA Assistance logo & AXA Insurance logo are trademarks of the AXA Group of companies.

Credit


This document was created using a template from SEQ Legal (http://www.seqlegal.com ).